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Search

Search finds the templates, projects, teams, media and fonts you can open, by name, from anywhere in the Portal.

Searching for Something​

  1. Click Search at the top of the Portal, or press /.

    The Search button in the middle of the header, with the / shortcut shown on it

  2. The search panel opens. Type at least 2 characters of what you're looking for.

    Results for spring in the search panel: a template, a project and a media file, with one item in the trash

  3. Click a result to jump straight to it.

    The Spring poster A3 template highlighted as the first result

Results are grouped by type:

ResultOpens
Templatesthe template in the Editor
Projectsthe project's template list
Mediathe Media tab of the project the file is in
Fontsthe Fonts tab of the project the font is in
Teamsthe team's project list

Templates show a small preview of their design, so you can recognise one at a glance. A template that has no preview yet, such as one you have just created and not saved, shows a template icon instead. Media files show as a picture with the name of their project.

Each result shows its place in the hierarchy (which team, which project), so you can tell two similarly-named templates apart. Click the team or project in that path to go there instead.

When you search all types, each group shows its first few results. Use Show all next to a group's name to see all of that type.

If nothing matches, the panel says so. Check the spelling, or search for part of a name.

Asking the Assistant Instead​

When search finds nothing, or what you type reads like a question (it ends with a question mark, or starts with a word such as how or which), the list ends with Ask the assistant. This row only appears when the assistant is available to you.

  1. Type your question in search, for example How do I invite someone to a team?

    The search panel with a question typed, no results, and Ask the assistant as the last row, showing the question

  2. Click Ask the assistant, or reach it with ↓ and press Enter.

  3. The assistant opens beside the page with your question filled in. Nothing is sent yet: change the text if you like, then send it.

    The assistant panel open with the question from search in its message field, not yet sent

The first time you use the assistant, it first says what it does; your question waits until you click Start.

Three filters sit under the search field. Each one changes the results as you choose.

By Type​

  1. Click All types.
  2. Tick the types you want to see. The number next to each type is how many results it holds for what you typed.
  3. Click Done.
The type filter open, listing all types, templates, projects, media, fonts, teams and trash, each with its number of results

Tick All types again to see every type.

By Team or Project​

  1. Click Everywhere.
  2. Type part of a team or project name to shorten the list. You only see the teams and projects you can open.
  3. Tick a team to search all its projects, or tick single projects. You can tick several.
  4. Click Done.
The team and project filter open, with demo typed in its field, showing Demo team and its three projects

To search everywhere again, open the filter and click Clear.

By When It Was Changed​

  1. Click Modified.
  2. Choose Today, Last 7 days or Last 30 days.
The modified filter open with any time, today, last 7 days and last 30 days

Choose Any time to drop this filter.

If your filters leave nothing to show, the panel says your filters may be hiding what you're looking for, and offers Clear filters.

Finding Fonts and Media​

Search finds the media files and fonts in every project you can open. A font opens the Fonts tab of its project, where you can see and manage it.

Two Inter fonts found for inter, each with the team and project they are in

Finding Something in the Trash​

Search also looks in the trash: teams, projects, and templates that were deleted but are still within their 30-day recovery window. When you search all types, they are counted in one line at the bottom of the results.

  1. Click Show on the trash line.

    A Demo menu template found for menu, with the line 1 in the trash and its Show link at the bottom

  2. The results now show only what is in the trash. Click an item to find it in the trash, where you can restore it.

    The type filter set to Trash, showing the deleted Brasserie Menu template

You can also tick Trash in the type filter.

Searching with the Keyboard​

  • Press / anywhere in the Portal, outside a text field, or Ctrl+K (⌘+K on a Mac), to open search.
  • Use ↓ and ↑ to move through the results, and Enter to open the highlighted one.
  • Press Tab to reach the filters.
  • Press Esc to close an open filter, and again to close search.

  1. Open search without typing anything. Your last five searches are listed.

    The search panel without a search, listing three recent searches and, under Recently opened, four templates with their preview and when they were opened

  2. Pick one to search for it again.

To clear your recent searches, click Clear All.

Going Back to a Template You Opened​

Under Recently opened, the search panel shows the last four templates you opened, with their preview and how long ago you opened them. Click one to open it in the Editor, or reach it with ↓ and press Enter.

The list shows as long as you have not typed anything. Clearing your recent searches leaves it as it is. On a phone it shows the last two.

  • Organization Structure — what templates, projects, and teams are
  • Trash — recovering something search found in the trash
  • Assistant — ask in your own words, and let it do the work after a plan you approve